IN-STORE AI TenderFlow is for companies that sell to government and large buyers in Canada and the US. Five trained AI roles find the tenders that fit you, gather every detail, check whether bidding makes sense and prepare the full bid package. You decide which tenders to chase, and nothing is submitted without your approval.
Each role is trained for one job in the tender process. They hand work to each other like a bid team does, and you step in at one point only: to say yes or no to a tender. People on our team watch the whole pipeline and check every package before it reaches you.
Searches newly published tenders every day, using the criteria you set.
Builds a complete file on every tender that passes the first filter.
Compares what the buyer asks for with what your company can really deliver.
Brings you the tenders worth your time and waits for your decision.
Prepares the bid package for every tender you approve.
Government and big-company buyers reward teams that answer more of the right bids, completely and by the rules. Without RFP automation, most of a bid team's week goes to searching, reading and reformatting.
Tenders are spread across federal, provincial, state and city portals, each with its own search and alerts. Someone checks them when they have time. A good one turns up with four days left.
Without a clear bid or no-bid process, teams chase long shots and run out of time for the ones they could win. The call often depends on who reads the notice first.
Requirements hide in 80-page documents and addenda. Writers copy old answers from shared drives and miss a required item. Then the bid is thrown out on a technicality, not on merit.
We build the whole bid process around your team, your content and your approval rules. You stay fully in control of what gets submitted.
Daily scans of CanadaBuys, MERX, provincial portals like the Ontario Tenders Portal and BC Bid, SAM.gov, and the state and city portals you sell into. Filtered by your category codes, keywords, regions and contract values.
Each bid is scored on rules you set: fit with your services, required certifications, size, location, timing and capacity. A short summary lands in Slack, Teams or email so leaders can decide in minutes.
We turn the tender and every addendum into one checklist, often called a compliance matrix. It lists must-haves, scored items, page limits, forms and how to submit, each linked to where it came from.
We sort your past proposals, standard text, project stories, resumes and certifications into one approved library. AI builds a first draft for each requirement from that library only, with sources for reviewers.
Sections go to your experts with due dates, and comments and approvals are tracked in one place. The people responsible for price and legal terms give the final sign-off.
Question periods, site visits, internal reviews and the submission deadline are tracked for you. Reminders get louder as the date gets closer.
Automation doesn't write your winning strategy. It clears away the hours of searching and copying that stand between your team and a strong bid.
Daily filtered alerts from every portal that matters. You find tenders early, with time to ask questions and plan a real response.
One shared scoring model replaces gut feel. Your time goes to the bids you're most likely to win.
A complete checklist tied to the source makes it much harder to miss a required form, page limit or certification.
Reviewers edit a structured first draft built from your best approved answers, instead of digging through old files.
We start with the portals and content you already have. The first alerts usually arrive before the drafting part is finished.
We list your target portals, category codes, regions and contract sizes. We also read a few recent bids to learn your format and who approves what.
Portal alerts and bid or no-bid summaries go live first. You see results while we build the rest.
We gather, clean and tag your approved proposal content. Each piece gets an owner and a review date, and old material goes.
We set up the checklist, the drafts and the review steps. Then we test them on a recent tender, side by side with your team.
A senior member of our team supports your first live responses. We tune the scoring and drafts and keep the library current as you win and lose.
Any organization that answers formal tenders regularly can benefit, from a few bids a quarter to several a week.
Firms bidding on federal and provincial standing offers see every relevant notice. They reuse resumes and project stories from bid to bid.
Your team keeps working in the tools it knows. We connect them instead of replacing them.
Microsoft 365, SharePoint, Google Workspace and Google Drive for tenders, drafts and your answer library.
Microsoft Teams, Slack and email for bid summaries, assignments and deadline reminders.
HubSpot, Salesforce, Pipedrive or Bitrix24, so every bid you chase shows up as a deal in your pipeline.
Make, n8n and custom Node.js or Python code, with AI set up to use only your approved content.
Proposals contain pricing, staff details and client information. We treat your answer library as confidential business data, and we collect information about buyers and decision makers from public sources only. A person stays responsible for every word you submit.
Drafts use only content your team has approved, with owners and review dates. Old claims and expired certifications don't get reused by accident.
You approve the final package in writing first. Then we submit it on the portal under your authorization, or hand it to your team to submit. You stay the bidder and keep the final say.
Your library and drafts stay in your storage or a dedicated environment, access is role-based, and AI services are configured so your content is not used to train public models.
IN-STORE is not SOC 2 audited; we document controls mapped to SOC 2 criteria for your vendor review.
AI TenderFlow is a monthly subscription from $1,250 USD, and your first 30 days are free. The final price depends on how many portals we watch, how many bids you prepare and how many review steps you need. Cancel any month.
All five AI roles: daily tender search, a full file on every tender, bid or no-bid checks, your go or no-go step, and bid packages prepared and submitted after your approval.
Start your 30 free days(opens in a new tab)Yes, if you want us to. Once you have checked and approved the final package in writing, our Tender Manager submits it on the portal under your account and your authorization. You stay the bidder and remain responsible for the content and price of the bid. If you prefer, we hand the finished package to your team to submit.
Only from public sources: the tender notice, the buyer's website, public registries and published contract awards. We use this information only to prepare your bid, and we never contact a buyer for you without your written instruction.
In Canada we usually cover CanadaBuys, MERX, provincial portals like the Ontario Tenders Portal and BC Bid, and city bid sites. In the US we cover SAM.gov plus the state and local portals that matter to your market. During scoping we confirm each source, how it posts notices and whether it needs your own login.
It writes a first draft, not the final response. The draft uses only content your team has approved, with a source for each answer. Your experts edit, your leaders approve and your bid lead decides what's submitted. Winning themes, pricing strategy and final judgment stay with your people.
Yes. Your answer library and drafts are stored in your own Microsoft 365 or Google Workspace, or in a dedicated environment we manage for you. Access is role-based, and AI services are configured so your content is not used to train public models. We can sign an NDA before you share any material.
It can be, especially if those bids are large or you're missing good ones today. Alerts and bid or no-bid scoring help even small teams find the right tenders sooner. If drafting doesn't make sense yet, we can start with alerts and the requirements checklist. Then we add drafting as your volume grows.
Yes. Private-sector RFPs, RFIs and security questionnaires work the same way. We pull out the questions, match them to approved answers and send any gaps to the right expert. Many vendors find this is where reuse pays off fastest, because the same questions come up from many buyers in slightly different words.
Book a 30-minute scoping call with our team. We'll list the portals you should be watching and show you what a first draft from your own content would look like.